Junior Buyer

                                                                               Candidate Privacy Notice
 

1. What Personal Data Do We Collect?
Saipem America Inc. (hereinafter “SAIPEM,” “we,” “us,” or “our”) collects and maintains various categories of personal data regarding individuals who apply for employment with the company. Such personal data may include, but is not limited to:

• Resumes, curricula vitae, and/or job applications;
• References, interview notes, and recruiter assessments;
• Photographs, video recordings, and other submitted media.
• Letters of offer, acceptance of employment, and related correspondence; and
• Pre-employment screening and background check information.

Additionally, personal data may include identifying and demographic information such as name, home address, telephone number, personal email address, date of birth, government-issued identification number, marital status, and any other information voluntarily disclosed by the applicant for legitimate professional purposes of SAIPEM.
Certain categories of sensitive personal information (e.g., race, ethnicity, sexual orientation, disability status, or veteran status) may also be collected strictly on a voluntary and consensual basis, for the purpose of compliance with applicable laws and to support diversity, equity, and inclusion objectives.
In most instances, personal data is collected directly from the applicant. However, SAIPEM may also obtain personal data from third parties, including, without limitation, references and background check providers, where permitted by applicable law and with prior consent when legally required.
Should SAIPEM request personal data not expressly described above, the nature and purpose of such collection will be communicated at the time of collection.

2. How Do We Use Personal Data?
Personal data of candidates is processed for legitimate business and professional purposes, including, but not limited to:

• Evaluating qualifications and determining eligibility for employment;
• Conducting reference checks, background verifications, and credential validation; and
• Complying with applicable legal, regulatory, and corporate governance requirements.

Personal data may also be processed for other lawful purposes, provided that such purposes are consistent with applicable data protection legislation. Where required, SAIPEM will obtain the candidate’s consent.
                                                                         
3. With Whom Do We Share Personal Data?
Access to candidate personal data is restricted to employees of SAIPEM America Inc. and its affiliated entities with a legitimate business need to review such data for recruitment purposes.
Personal data may also be disclosed to SAIPEM affiliates, contractors, consultants, and service providers engaged in recruitment, candidate evaluation, or related administrative support. Such parties are required to process personal data only in accordance with SAIPEM’s instructions, this Privacy Notice, and applicable legal obligations.
In the event of a corporate transaction, including but not limited to a merger, acquisition, sale, reorganization, or transfer of business operations, personal data may be transferred to the acquiring or successor entity subject to appropriate safeguards.
In addition, SAIPEM may disclose personal data:

• Where necessary to comply with legal or regulatory obligations.
• For the protection of SAIPEM’s rights, property, and interests, or those of its employees and affiliates.
• Where necessary to protect the vital interests of an individual; or With the express consent of the data subject.

4. International Data Transfers
Candidate personal data may be collected, stored, processed, or otherwise transferred to jurisdictions outside the United States, including to other SAIPEM affiliates or service providers located in countries with different data protection regimes.
Any such transfers will be carried out in compliance with applicable data protection legislation and subject to appropriate contractual, technical, and organizational safeguards to ensure a level of protection consistent with this Notice.

5. Data Security
SAIPEM employs technical, administrative, and organizational security measures designed to protect personal data against accidental, unlawful, or unauthorized access, disclosure, alteration, loss, or destruction, in accordance with applicable U.S. federal, state, and international data protection laws.

6. Data Retention
Candidate personal data will be retained in accordance with SAIPEM America’s Data Retention Policy. As a rule, candidate data will be retained for twelve (12) months from the date of collection, unless a longer retention period is required by law, is necessary for the establishment, exercise, or defense of legal claims, or is otherwise permitted for legitimate business purposes.
At the conclusion of the retention period, personal data will be securely deleted, anonymized, or otherwise disposed of in accordance with SAIPEM’s data retention and disposal protocols.

7. Candidate Rights
Candidates may request access to, correction of, or deletion of their personal data, subject to applicable legal restrictions and SAIPEM’s legitimate business needs.
SAIPEM may deny such requests where disclosure would infringe upon the rights of third parties, conflict with ongoing legal or regulatory obligations, or otherwise be restricted by applicable law.
Requests to access, update, or delete candidate personal data should be directed to SAIPEM America Human Resources.

8. Contact Us
If you have any questions regarding this Candidate Privacy Notice, or if you wish to exercise your rights under this Notice, please contact:
Saipem America Inc.
Human Resources Department
1311 Broadfield Blvd Houston, Texas 77084,
USA Phone: +1 (281) 552-5600

Types of Data collected

Among the Personal Information collected by this Site through the contact form and the form for spontaneous applications there are: Cookies, Usage Data, Email, Password, Name, Surname.

Other Personal Data collected may be indicated in other sections of this privacy policy or through informative texts displayed together with the collection of the Data.

Personal Data is entered voluntarily by the User.

Any use of Cookies - or other tracking tools - by this Site, unless otherwise specified, has the purpose of identifying the User and recording the related preferences for purposes strictly related to the provision of the service requested by the User.

Failure to provide the User with some Personal Data may prevent this Site from providing its services.

The User assumes the responsibility of the Personal Data of third parties published or shared through this Site and guarantees to have the right to communicate or disseminate them, freeing the Owner from any liability to third parties.

Purposes of the processing of collected data

The Data concerning the User is collected to allow the Owner to provide its services, as well as for the following purposes: Analytics, Contacting the User, Optimizing and distributing traffic.

The types of Personal Data used for each purpose are indicated above.

Communication and dissemination of data

The data collected using cookies may be processed by employees and collaborators of nCore HR, as persons in charge and responsible for data processing.

The list of data is constantly updated and is available upon request by sending a communication to the address below or an e-mail to ----

The data collected using cookies will not be disclosed.

Your rights

At any time you can request information on the processing of your personal data, obtain the update, correction or integration of the same, as well as obtaining the cancellation, transformation into anonymous form or blocking of data processed in violation of the law and oppose the processing of You according to the provisions of art. 7 of Legislative Decree no. 196/2003 reported in full at the end of this policy.

To exercise your rights you can contact the Data Controller by sending a written notice to the address below or an e-mail to ----

Owner and manager of the treatment

Holder of the treatment is ----

Internal manager of the treatment is ----

Last updated: July 2015

Art. 7 D.Lgs 196/2003. Rights attributed to the interested party.

The interested party has the right to obtain confirmation of the existence or not of personal data concerning him, even if not yet registered, and their communication in intelligible form.
The interested party has the right to obtain the indication:
the origin of personal data;
of the purposes and methods of processing;
of the logic applied in case of treatment carried out with the aid of electronic instruments;
of the identifying details of the holder, of the responsible and of the designated representative according to article 5, paragraph 2;
the subjects or the categories of subjects to whom the personal data may be communicated or who can learn about them as appointed representative in the territory of the State, managers or agents.
The interested party has the right to obtain:
updating, rectification or, when interested, integration of data;
the cancellation, transformation into anonymous form or blocking of data processed unlawfully, including data whose retention is unnecessary for the purposes for which the data were collected or subsequently processed;
the attestation that the operations referred to in letters a) and b) have been brought to the attention, also with regard to their content, of those to whom the data have been communicated or disseminated, except in the case in which this fulfillment proves impossible o involves a use of means manifestly disproportionate to the protected right.
The interested party has the right to object, in whole or in part:
for legitimate reasons, the processing of personal data concerning him, even if pertinent to the purpose of the collection;
to the processing of personal data concerning him for the purpose of sending advertising or direct sales material or for carrying out market research or commercial communication.
Changes to this information

The Data Controller reserves the right to make changes to this privacy statement at any time by giving notice to Users on this page. Please therefore consult this page often, referring to the date of the last modification indicated at the bottom. In case of non-acceptance of the changes made to this statement, the User is required to cease using this Site and may request the Data Controller to remove his Personal Data. Unless otherwise specified, the previous privacy policy will continue to apply to Personal Data collected until then.

Information on this privacy policy

The Data Controller is responsible for the privacy policy.

Last updated: July 2015