Group Consolidation & Corporate Controller

Thank you for choosing to use nCore HR as a tool to apply to our business positions.

The nCore HR system allows the registration of Candidate data (personal data required for the candidacy and video asynchronous interviews) that are subsequently made available to the human resources department of this company.

Using nCore HR to propose an application, the user accepts the following terms:

Our Services must not be used improperly. For example, it is forbidden to interfere with our Services or attempt to access it using a method other than the interface and instructions provided by us. Our Services may only be used in the manner permitted by law, including laws and regulations governing export and re-export controls. We may suspend or discontinue the provision of our Services to you if you fail to comply with our terms or our policies or if we are investigating a case of alleged wrongdoing.

By using our Services, you do not become the owner of any intellectual property rights on our Services or the content accessed. It is forbidden to use the contents coming from our Services without having obtained the authorization from the owner or where it is not permitted by law. These terms do not grant you the right to use any trademark or logo used in our Services. It is forbidden to remove, obscure or alter any legal notices displayed in our Services or together with them.

Some of our Services are available on mobile devices. Such Services must not be used if they can distract and cause violations of the highway code or safety laws.

The privacy rules illustrate how we process personal data and protect your privacy when you use our Services. By using our Services, you agree that you may use such data in accordance with our privacy policies.

Some of our Services allow you to upload, transmit, store, send or receive content. The user retains any intellectual property rights held on such content. In short, what belongs to the user remains his property.

When the user uploads, transmits, stores, sends or receives content from or through our Services, grants a global license to use, host, store, reproduce the aforementioned content. The rights you grant with this license are for the limited purpose of using, promoting and improving our Services and developing new ones. This license remains even if the user stops using our Services. Some Services may offer ways to access and remove the content provided to this Service. In addition, some of our Services contain terms or settings that restrict the scope of our use of the content sent to such Services. You must ensure that you have the necessary rights to grant us this license with respect to any content sent to our Services.

Our automated systems analyze user content in order to offer additional functionality to human resources. This analysis occurs when the contents are transmitted, received and stored.

For more information on how to use and store the contents adopted, you can consult the privacy rules or additional terms of the specific Services. Should you send feedback or suggestions on our Services, we may use such feedback or suggestions without any obligation to you.

We constantly work to modify and improve our services. We may add or remove features or features and we may suspend or terminate the provision of a Service altogether. You may stop using our Services at any time, even if we will be sorry to see it go away. Our company may also terminate the provision of Services to you or establish new access limits to the Services at any time.

We may modify these terms or any additional terms applicable to a Service, for example to reflect changes to the laws or our Services. The terms must be consulted on a regular basis. We will publish communications regarding changes to the terms on this page. Notifications regarding any changes made to the additional terms will be published in the relevant Service. The changes will not be retroactive and will come into force no sooner than fourteen days after the date of publication. However, any changes related to the new functions of a Service or any changes made for legal reasons will immediately enter into force. If the user does not accept the modified terms of a Service, he is asked to stop using it.

In the event of a conflict between these terms and additional terms, additional terms will prevail. These terms govern the relationship between our company and the user, and do not give rise to any right of third-party beneficiaries.

If the user does not comply with these terms, the failure to adopt appropriate measures on our part can not be understood as a waiver of our rights (for example the right to take action in the future).

If a specific provision proves to be inapplicable, such inapplicability will not be extended to the other provisions.

For any controversy the defined forum is that of Milan.

Information Job applicants 

 

 

Who are we and what do we do with your personal data?

Officine Maccaferri S.p.a., with registered office in via John Fitzgerald Kennedy, 10, 40069 Zola Predosa, Bologna, hereinafter the Data Controller, protects the confidentiality of your personal data and provides it with the necessary protection from any event that may put it at risk of violation.

For this purpose, the Data Controller implements policies and practices regarding the collection and use of personal data and the exercise of your rights under applicable law. The Data Controller is responsible for updating the policies and practices adopted for the protection of personal data whenever necessary and in any case in the event of regulatory and organisational changes that may affect the processing of your personal data.

The Data Controller appointed a Data Protection Officer (DPO) who you can contact if you have questions about adopted policies and practices. The contact details of the Data Protection Officer are as follows: dpo.hq@maccaferri.com

 

 

How does the Data Controller collect and process your data?

The Data Controller collects and/or receives information about you, such as:

• name, surname,
• tax code,
• place and date of birth
• email,
• telephone number,
• address
• curricular data
• IT data
• potentially, special categories of personal data concerning health (if the person is included in protected categories)

 

Your personal information will be processed for:

 

1. personnel selection and/or starting a collaboration

 

Purposes

Legal Bases

- the search for candidates for the positions requested by the Data Controller; - the collection of applications and curricula, which can be done by using two types of sources: personnel recruitment ads through recruitment agencies, temp agencies, universities, web site - the examination of the curricula received for an initial screening; - the organisation of selective interviews; - the inclusion of the most suitable candidate in the organisational context of the Data Controller.

Carrying out pre-contractual activities   Fulfillment of specific obligations Execution of specific tasks deriving from laws, regulations or collective agreements, including corporate ones, in particular for the purposes of establishing the employment relationship and/or the collaboration relationship

 

Your personal data is also collected from third parties such as, for example:

• IT providers;
• private individuals who carry out staff leasing, intermediation, personnel recruitment and selection, training and support activities for professional relocation;
• universities;
• Social networks, lists and public registers and professional registers.

Where applicable, the right to rectify data issued or collected by the Data Controller remains unaffected.

The data collected or otherwise obtained by the Data Controller following the established selection procedure for positions available within its organization, except for those related to the state of health, spontaneously released by you, must be considered necessary and failure to provide the data implies the impossibility for the Data Controller to follow up the activities aimed at:.

- evaluate your application in the process of selection of personnel followed by the Data Controller also through its suppliers (third parties/recipients);

- to manage the process of selecting candidates at all stages and the follow-up.

 

2. communication to third parties and recipients

Purposes	Legal Bases
Communication to the following third parties: - Information consultants and IT support	- for activities leading to termination of the employment/collaboration - legitimate interest of the Data Controller or of third parties and recipients - for compliance with legal obligations (reserve for groups protected by equality legislation)

 

The Data Controller does not transfer your personal data abroad (non-EU countries). Your personal data will not in any way be disclosed to indeterminate subjects and not identifiable even as third parties.

 

The communication concerns the categories of data whose transmission is necessary for the performance of the activities and purposes pursued by the Data Controller in managing the selection procedure. The relative treatment does not require the consent of the interested party in the event that the treatment happens in order to fulfill the obligations deriving from the relationship established or in the case of other cases of exclusion (in particular the traceability of a legitimate interest by the Data Controller), expressly provided for or dependent on the legislation and regulations applied by the Data Controller, or even through third parties identified as data processors. Where the communication involves data concerning the state of health, the related processing operations shall take place with all the necessary guarantees including those which, if required on the basis of the risks detected, determine the application of pseudonymisation solutions, and/or aggregation and/or data encryption.

3. IT security purposes

Purposes	Legal Bases
- control and monitoring of the services displayed on the network and on the platforms belonging to the Data Controller and made available to you for the sending of resumes and/or for access to open work/collaboration positions (e.g. forms published on the "People & Career" page)   - implementation of procedures for the detection and notification of personal data breaches (data Breach)	- for activities leading to termination of the employment/collaboration - legitimate interest - for compliance with legal obligations (detection and notification of personal data breaches)

 

How, where and for how long is your data retained?

How

Data processing is carried out on paper or through IT procedures by internal subjects authorised and trained for this purpose. They are granted access to your personal data to the extent and within the limits required for carrying out the processing activities that concern you. Your data, especially those belonging to special categories, is processed separately from other data also by means of pseudonymisation or aggregation methods that do not allow you to be easily identified.

The Data Controller periodically checks the tools by means of which your data is processed and its security measures, which it constantly updates; it makes sure, also through the subjects authorised to process the data, that personal data for which processing is not necessary is not collected, processed, stored or retained; it makes sure that the data is retained with the guarantee of integrity and authenticity of its use for the purposes of the processing actually carried out.

Where

The data is retained on paper, computer and electronic files located within the European Economic Area, and appropriate security measures are ensured.

How long

Personal data processed by the Data Controller is retained for the time necessary to carry out the activities related to the selection of the applicant and in any case no later than 24 months from its collection except for the possible establishment of the employment and/or collaboration relationship. This is without prejudice to the cases in which the rights depending on the processing in place should be asserted in court, in which case your data, only that necessary for these purposes, will be processed for the time necessary to pursue them.

This is without prejudice to your right to oppose at any time the processing based on legitimate interest for reasons related to your particular situation.

 

What are your rights?

In substance, at any time and as long as the processing continues, free of charge and without any special charges or formalities for your request, you can:

• obtain confirmation of the processing carried out by the Data Controller;
• access your personal data and know its origin (when the data is not obtained directly from you), the purposes of the processing, the data of the subjects to whom it is communicated, the period of retention of your data or the criteria used to determine it;
• update or rectify your personal data so that it is always accurate and correct;
• erase your personal data from the databases and/or files, including backup files, of the Data Controller, if, among other things, it is no longer necessary for the purposes of the processing or if this is deemed unlawful, and provided that the conditions laid down by law are met; and in any event if the processing is not justified by another equally legitimate reason;
• restrict the processing of your personal data in some circumstances, for example if you have contested its accuracy, for the period required for the Data Controller to check its accuracy. You must also be informed, in reasonable time, of when the period of suspension has ended or the cause of the restriction of processing has ceased to exist, and therefore the restriction itself withdrawn;
• obtain your personal data, if received or processed by the Data Controller with your consent and/or if its processing is carried out on the basis of a contract and with automated tools, in electronic format also in order to transmit it to another data controller.

The Data Controller must do so without delay and, in any case, at the latest within one month of receipt of your request. The time limit can be extended by two months, if necessary, taking into account the complexity and the number of requests received by the Data Controller. In such cases, the Data Controller will have to inform you of the reasons for the extension within one month of receipt of your request.

For any further information and to send your request, please contact the Data Controller at info.hq@maccaferri.com

 

How and when can you oppose the processing of your personal data?

For reasons relating to your specific situation, you may oppose at any time the processing of your personal data if this is based on legitimate interest, by sending your request to the Data Controller at the address info.hq@maccaferri.com

You have the right to have your personal data erased if there is no legitimate reason overriding the one that gave rise to your request.

 

Who can you complain to?

Without prejudice to any other administrative or judicial action, you may submit a complaint to the competent supervisory authority or to the authority that carries out its tasks and exercises its powers in Italy where you have your habitual residence or work or, if different, in the Member State where the violation of Regulation (EU) 2016/679 occurred.

 

Any update of this information will be communicated to you in a timely manner and by appropriate means and you will also be informed if the Data Controller will process your data for purposes other than those referred to in this information before carrying it out and in time to give your consent if necessary.