Site Document Controller - Stockholm

Saipem International B.V.

Privacy Notice for Candidates

Updated on: 25 May 2018

Dear Candidate, before proceeding with the processing of your personal data, please read the Privacy notice provided by Saipem International B.V. (hereinafter “the Company”), necessary for the protection of your personal data, as required by privacy legislation.

The information below will be useful to help you understand:

· who will process your data and how to contact them;

· how your data will be analysed and for what reason.

Useful contacts

Saipem International B.V.  is the Company that processes your data and for the purposes of the law, is the Data Controller. In this capacity it is responsible for ensuring the application of necessary and adequate organisational and technical measures to protect your data. The Company is based in Strawinskylaan 1647, 1077 XX Amsterdam, The Netherlands. E-mail: privacy@saipem.com

Additionally, the Company has appointed a Data Protection Officer (DPO) who will be responsible for ensuring compliance with the laws protecting your Privacy and who can be contacted for matters concerning personal data processing, at the following e-mail address: DPO@saipem.com

You can find more information about your rights in "Your rights" section.

Information on data processing

Please note that all the personal data provided by you will be processed in accordance with current legislation on privacy. Therefore the Company undertakes to process said data in accordance with the principles of fairness, lawfulness and transparency, in compliance with the purposes set out below, collecting said data only for specified and necessary purposes. Only authorised and properly trained personnel will be allowed the use of said data in order to guarantee the necessary confidentiality of the information provided.

Specifically, the Company will collect, record, consult and generally process your data provided in the CV which are necessary exclusively for the online application process. Processing of the data is lawful only with consent from the data subject.

The Company will process your data for the following purposes:

1) recruitment and selection of personnel also  aimed to begin an internship program;

2) creation of an operational database to attain this objective;

3) pre-contractual activities relating to your interest in being employed by the Company.

The Company, for its own legitimate interests, may also use the information gathered to assert or defend a right in court or in arbitration and conciliation procedures in the cases provided for by law, by European Union law, where necessary.

Retention period of personal data

The Company will delete your personal data, collected during registration, one year after the last time you access the system.  

We kindly advise you to keep your application updated.

Transfer and access to your data

The Company - without needing your specific consent - may communicate your personal data to other subjects, the categories of which are described in detail below, for example:

- Saipem Group companies, even if not located in the EU (based on the adequacy decisions by the European Commission or on the basis of standard model clauses), in order to carry out the activities required by the application process;

- third parties (for example credit institutes, professional firms, consultants, insurance companies for the provision of insurance services, etc.) who carry out outsourcing activities on behalf of the Data Controller;

- Judicial authorities, Insurance companies for the provision of insurance services, as well as those subjects to whom communication is required by law. These subjects will process the data in their capacity as independent Data Controllers.

Your rights

With reference to the data processed, the Company guarantees that you have the right:

• to receive confirmation of the existence of your personal data and to receive them in an intelligible form.

• to obtain the updating, rectification or integration of your data;

• to request the deletion of your data, within the terms permitted by law, or request the pseudonymisation of your data;

• to object, in whole or in part, for legitimate reasons, to the processing of your personal data;

• to restrict the processing, in case of violation, request for rectification or opposition;

• to request the portability of electronically processed data, provided on the basis of consent or contract;

• to withdraw consent for the processing of your data, if required.

For this purpose, the Company has provided a specific section on the website where you can download the necessary forms. Alternatively, you may request the forms by sending an email to the following address: privacy@saipem.com to submit your requests free of charge.

Please be informed that the Company shall undertake to respond to your requests within one month, except in cases of particular complexity, so it may take up to 3 months. In any case, the Company will notify you of any delay within one month of your request.

You will receive your reply in writing, either digitally or on hard copy. Should you request the rectification, the cancellation and / or the limitation of data processing, the Company undertakes to notify each recipient of your data of your request, unless this proves to be impossible or involves a disproportionate effort.

Please remember that the withdrawal of consent, if the lawfulness of processing was based on consent, does not affect the lawfulness of the processing, before revocation of consent.

Please be advised that you may be asked for payment, if your applications are manifestly unfounded, excessive or repetitive; to this end, the Company keeps a register to track your requests for action.

Types of Data collected

Among the Personal Information collected by this Site through the contact form and the form for spontaneous applications there are: Cookies, Usage Data, Email, Password, Name, Surname.

Other Personal Data collected may be indicated in other sections of this privacy policy or through informative texts displayed together with the collection of the Data.

Personal Data is entered voluntarily by the User.

Any use of Cookies - or other tracking tools - by this Site, unless otherwise specified, has the purpose of identifying the User and recording the related preferences for purposes strictly related to the provision of the service requested by the User.

Failure to provide the User with some Personal Data may prevent this Site from providing its services.

The User assumes the responsibility of the Personal Data of third parties published or shared through this Site and guarantees to have the right to communicate or disseminate them, freeing the Owner from any liability to third parties.

Purposes of the processing of collected data

The Data concerning the User is collected to allow the Owner to provide its services, as well as for the following purposes: Analytics, Contacting the User, Optimizing and distributing traffic.

The types of Personal Data used for each purpose are indicated above.

Communication and dissemination of data

The data collected using cookies may be processed by employees and collaborators of nCore HR, as persons in charge and responsible for data processing.

The list of data is constantly updated and is available upon request by sending a communication to the address below or an e-mail to ----

The data collected using cookies will not be disclosed.

Your rights

At any time you can request information on the processing of your personal data, obtain the update, correction or integration of the same, as well as obtaining the cancellation, transformation into anonymous form or blocking of data processed in violation of the law and oppose the processing of You according to the provisions of art. 7 of Legislative Decree no. 196/2003 reported in full at the end of this policy.

To exercise your rights you can contact the Data Controller by sending a written notice to the address below or an e-mail to ----

Owner and manager of the treatment

Holder of the treatment is ----

Internal manager of the treatment is ----

Last updated: July 2015

Art. 7 D.Lgs 196/2003. Rights attributed to the interested party.

The interested party has the right to obtain confirmation of the existence or not of personal data concerning him, even if not yet registered, and their communication in intelligible form.
The interested party has the right to obtain the indication:
the origin of personal data;
of the purposes and methods of processing;
of the logic applied in case of treatment carried out with the aid of electronic instruments;
of the identifying details of the holder, of the responsible and of the designated representative according to article 5, paragraph 2;
the subjects or the categories of subjects to whom the personal data may be communicated or who can learn about them as appointed representative in the territory of the State, managers or agents.
The interested party has the right to obtain:
updating, rectification or, when interested, integration of data;
the cancellation, transformation into anonymous form or blocking of data processed unlawfully, including data whose retention is unnecessary for the purposes for which the data were collected or subsequently processed;
the attestation that the operations referred to in letters a) and b) have been brought to the attention, also with regard to their content, of those to whom the data have been communicated or disseminated, except in the case in which this fulfillment proves impossible o involves a use of means manifestly disproportionate to the protected right.
The interested party has the right to object, in whole or in part:
for legitimate reasons, the processing of personal data concerning him, even if pertinent to the purpose of the collection;
to the processing of personal data concerning him for the purpose of sending advertising or direct sales material or for carrying out market research or commercial communication.
Changes to this information

The Data Controller reserves the right to make changes to this privacy statement at any time by giving notice to Users on this page. Please therefore consult this page often, referring to the date of the last modification indicated at the bottom. In case of non-acceptance of the changes made to this statement, the User is required to cease using this Site and may request the Data Controller to remove his Personal Data. Unless otherwise specified, the previous privacy policy will continue to apply to Personal Data collected until then.

Information on this privacy policy

The Data Controller is responsible for the privacy policy.

Last updated: July 2015