Payroll Officer

Information notice regarding the processing of Personal Data of Candidates

Data Controller and Contact Point

Your personal data are processed by SERVIZI ENERGIA ITALIA– Succursale Côte d’Ivoire (SEI) or SAIPEM (Portugal) Comercio Maritimo Sociedade  Unipessoal LDA-Succursale Cote d’Ivoire (SPCM) as data controller and the persons or legal entities which process these data on SEICI or SPCM behalf as data processors.

Personal Data Processed 

This Information Notice on the Processing of Personal Data of Candidates (Information Notice) applies to all personal data that you (you or Candidate) provide or that are provided to or collected by or on behalf of SEICI or SPCM in connection with your application for a job position with SEICI or SPCM and your evaluation for that position.

Please note that all of the personal data will be processed in accordance with SAIPEM, in the version applicable and any ordinances, guidelines and information sheets issued thereunder by SAIPEM or any other competent public authority, and any other data protection laws that may be applicable. The Company undertakes to process your personal data in accordance with the principles of fairness, lawfulness and transparency, in compliance with the purposes set out below and only insofar as necessary for these specified purposes. Only authorized and properly trained personnel will be allowed to process your data.

The Company will collect, record, consult and generally process your personal data, among others name, surname, address, phone number, e-mail-address, place and date of birth, educational qualifications, prior activities and professional affiliations, name of reference persons, testimonials, and any other data provided by you or collected lawfully by or on behalf of SAIPEM, including sensitive personal data.

SAIPEM may ask you to provide a medical certificate stating whether you are fit for the job for which you apply.

SAIPEM recruitment officers may ask you for additional information necessary for the application and evaluation process. A refusal to provide data requested may mean that your application cannot be considered.

SAIPEM will process any personal data, including sensitive personal data, insofar as necessary for the application and evaluation process. Any personal data submitted through the communication feature of social media platforms and applicant tracking system/website, is subject to the data privacy policy of the respective social media platform/applicant tracking system/website in addition to this Information Notice.

1.Purpose of the processing

Registration for a job application through our web-based online application tool, by e-mail to SEICI and SPCM or any of its affiliates, via our external agencies, or through the communication function of social media platforms.

Legal basis of the processing

We employ appropriate technical and organisational security measures to protect your personal data, both online and offline, in accordance with the applicable Ivorian legislation on the protection of personal data.

Retention period of data 
 
We adhere to our data retention policy and the retention schedules adopted in this context to guide our retention practices. We will retain your personal data for a period not exceeding 12 months. Usually this means that we will retain your personal data until your employment with our company is terminated and thereafter for a reasonable period of time where it is necessary to respond to inquiries about such employment, manage legal, tax, accounting or administrative matters, or to provide your pension benefits or other ongoing benefits.

2.Way of processing and provision of data

Personal data related to employees is used and disclosed for business purposes, including establishing, managing or terminating your employment relationship with SAIPEM. These purposes include in particular

 Determining eligibility for employment, including reference and qualification checks;
 Payroll and benefits management;
 The processing of work-related employee claims (workers compensation,insurance/benefit claims, etc.)
 The identification and establishment of training and/or development programmes;
 The evaluation of our entire workforce, as well as employee participation, engagement and satisfaction; 
 Reviewing performance and identifying performance requirements;
 Assessment of qualifications for a particular job or task;
 The collection of evidence justifying disciplinary measures or dismissal;
 The establishment of a contact point in case of emergency; Any other purposes reasonably required by SAIPEM in connection with your employment; and
 Any other legitimate purposes, reasonably required for day-to-day operations, such as accounting, financial reporting and business planning.

We may also use your personal data for other lawful purposes of which we will inform you and, if required by applicable laws, we will seek your consent to collect and use it. Your personal data may be collected, used, processed, stored or disclosed by us and our service providers outside of Côte d'Ivoire. These countries may have data protection laws that differ from the laws of Côte d'Ivoire.

In the case of a transfer of personal data to another country, including within the SAIPEM group of companies, this transfer will be carried out in accordance with the Ivorian legislation, in force, relating to the protection of personal data.

3.Data Subjects rights

You have the right to ask SAIPEM as the data controller for access to your personal data, and for rectification, erasure, and hand-over of your personal data in a structured, commonly used and machine-readable (portable) format, , as well as the right to object to any processing that is  not in compliance with the applicable laws, or for reasons related to your particular situation in cases where data processing is necessary for the purposes of the legitimate interests of SAIPEM as the data controller or a third party, stating explicitly which interests or 
fundamental rights and freedoms of yours requiring protection of personal data override the legitimate interests of SAIPEM or the third party, or restriction of disclosure to third parties that is not in compliance with the applicable laws and this Information Notice. In addition, only in case the data are processed on the basis of your consent, you may revoke your consent at any time with effect for the future. 

You are aware that a deletion, hand-over in a portable format, restriction of processing or of disclosure to third parties or revocation of your consent for processing of your personal data may mean that your application can no longer be considered.

 SAIPEM 
 
 

Types of Data collected

Among the Personal Information collected by this Site through the contact form and the form for spontaneous applications there are: Cookies, Usage Data, Email, Password, Name, Surname.

Other Personal Data collected may be indicated in other sections of this privacy policy or through informative texts displayed together with the collection of the Data.

Personal Data is entered voluntarily by the User.

Any use of Cookies - or other tracking tools - by this Site, unless otherwise specified, has the purpose of identifying the User and recording the related preferences for purposes strictly related to the provision of the service requested by the User.

Failure to provide the User with some Personal Data may prevent this Site from providing its services.

The User assumes the responsibility of the Personal Data of third parties published or shared through this Site and guarantees to have the right to communicate or disseminate them, freeing the Owner from any liability to third parties.

Purposes of the processing of collected data

The Data concerning the User is collected to allow the Owner to provide its services, as well as for the following purposes: Analytics, Contacting the User, Optimizing and distributing traffic.

The types of Personal Data used for each purpose are indicated above.

Communication and dissemination of data

The data collected using cookies may be processed by employees and collaborators of nCore HR, as persons in charge and responsible for data processing.

The list of data is constantly updated and is available upon request by sending a communication to the address below or an e-mail to ----

The data collected using cookies will not be disclosed.

Your rights

At any time you can request information on the processing of your personal data, obtain the update, correction or integration of the same, as well as obtaining the cancellation, transformation into anonymous form or blocking of data processed in violation of the law and oppose the processing of You according to the provisions of art. 7 of Legislative Decree no. 196/2003 reported in full at the end of this policy.

To exercise your rights you can contact the Data Controller by sending a written notice to the address below or an e-mail to ----

Owner and manager of the treatment

Holder of the treatment is ----

Internal manager of the treatment is ----

Last updated: July 2015

Art. 7 D.Lgs 196/2003. Rights attributed to the interested party.

The interested party has the right to obtain confirmation of the existence or not of personal data concerning him, even if not yet registered, and their communication in intelligible form.
The interested party has the right to obtain the indication:
the origin of personal data;
of the purposes and methods of processing;
of the logic applied in case of treatment carried out with the aid of electronic instruments;
of the identifying details of the holder, of the responsible and of the designated representative according to article 5, paragraph 2;
the subjects or the categories of subjects to whom the personal data may be communicated or who can learn about them as appointed representative in the territory of the State, managers or agents.
The interested party has the right to obtain:
updating, rectification or, when interested, integration of data;
the cancellation, transformation into anonymous form or blocking of data processed unlawfully, including data whose retention is unnecessary for the purposes for which the data were collected or subsequently processed;
the attestation that the operations referred to in letters a) and b) have been brought to the attention, also with regard to their content, of those to whom the data have been communicated or disseminated, except in the case in which this fulfillment proves impossible o involves a use of means manifestly disproportionate to the protected right.
The interested party has the right to object, in whole or in part:
for legitimate reasons, the processing of personal data concerning him, even if pertinent to the purpose of the collection;
to the processing of personal data concerning him for the purpose of sending advertising or direct sales material or for carrying out market research or commercial communication.
Changes to this information

The Data Controller reserves the right to make changes to this privacy statement at any time by giving notice to Users on this page. Please therefore consult this page often, referring to the date of the last modification indicated at the bottom. In case of non-acceptance of the changes made to this statement, the User is required to cease using this Site and may request the Data Controller to remove his Personal Data. Unless otherwise specified, the previous privacy policy will continue to apply to Personal Data collected until then.

Information on this privacy policy

The Data Controller is responsible for the privacy policy.

Last updated: July 2015