Privacy Notice for Candidates
Updated on: 25 May 2018
Dear Candidate, before proceeding with the processing of your personal data, please read the Privacy notice provided by Saipem Drilling Norway AS (hereinafter “the Company”), necessary for the protection of your personal data, as required by privacy legislation.
The information below will be useful to help you understand:
- who will process your data and how to contact them;
- how your data will be analysed and for what reason.
Useful contacts
Saipem Drilling Norway AS is the Company that processes your data and for the purposes of the law, is the Data Controller. In this capacity it is responsible for ensuring the application of necessary and adequate organisational and technical measures to protect your data. The Company is based in Kanalsletta 3, 4033 Stavanger. E-mail: Wenche.espeland@saipem.com
You can find more information about your rights in "Your rights" section.
Information on data processing
Please note that all the personal data provided by you will be processed in accordance with current legislation on privacy. Therefore the Company undertakes to process said data in accordance with the principles of fairness, lawfulness and transparency, in compliance with the purposes set out below, collecting said data only for specified and necessary purposes. Only authorised and properly trained personnel will be allowed the use of said data in order to guarantee the necessary confidentiality of the information provided.
Specifically, the Company will collect, record, consult and generally process your data provided in the CV which are necessary exclusively for the online application process. Processing of the data is lawful only with consent from the data subject.
The Company will process your data for the following purposes:
1) recruitment and selection of personnel also aimed to begin an internship program;
2) creation of an operational database to attain this objective;
3) pre-contractual activities relating to your interest in being employed by the Company.
The Company, for its own legitimate interests, may also use the information gathered to assert or defend a right in court or in arbitration and conciliation procedures in the cases provided for by law, by European Union law, where necessary.
Retention period of personal data
The Company will delete your personal data, collected during registration, one year after the last time you access the system.
We kindly advise you to keep your application updated.
Transfer and access to your data
The Company - without needing your specific consent - may communicate your personal data to other subjects, the categories of which are described in detail below, for example:
- Saipem Group companies, even if not located in the EU (based on the adequacy decisions by the European Commission or on the basis of standard model clauses), in order to carry out the activities required by the application process;
- third parties (for example credit institutes, professional firms, consultants, insurance companies for the provision of insurance services, etc.) who carry out outsourcing activities on behalf of the Data Controller;
- Judicial authorities, Insurance companies for the provision of insurance services, as well as those subjects to whom communication is required by law. These subjects will process the data in their capacity as independent Data Controllers.
Your rights
With reference to the data processed, the Company guarantees that you have the right:
• to receive confirmation of the existence of your personal data and to receive them in an intelligible form.
• to obtain the updating, rectification or integration of your data;
• to request the deletion of your data, within the terms permitted by law, or request the pseudonymisation of your data;
• to object, in whole or in part, for legitimate reasons, to the processing of your personal data;
• to restrict the processing, in case of violation, request for rectification or opposition;
• to request the portability of electronically processed data, provided on the basis of consent or contract;
• to withdraw consent for the processing of your data, if required.
For this purpose, the Company has provided a specific section on the website where you can download the necessary forms. Alternatively, you may request the forms by sending an email to the following address: privacy@saipem.com to submit your requests free of charge.
Please be informed that the Company shall undertake to respond to your requests within one month, except in cases of particular complexity, so it may take up to 3 months. In any case, the Company will notify you of any delay within one month of your request.
You will receive your reply in writing, either digitally or on hard copy. Should you request the rectification, the cancellation and / or the limitation of data processing, the Company undertakes to notify each recipient of your data of your request, unless this proves to be impossible or involves a disproportionate effort.
Please remember that the withdrawal of consent, if the lawfulness of processing was based on consent, does not affect the lawfulness of the processing, before revocation of consent.
Please be advised that you may be asked for payment, if your applications are manifestly unfounded, excessive or repetitive; to this end, the Company keeps a register to track your requests for action.